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Administrative Assistant

Administrative Assistant

Posted 2 months ago

We are seeking an Administrative Assistant on a 4 months contract for a multinational company in Markham, ON.

Administrative Assistant Accountabilities:

  • Processing all aspects of technicians’ time and expenses on a weekly basis to ensure accurate information is submitted to Canadian Payroll.
  • Reviewing customer calls; Preventative Maintenance – contract covered to ensure compliance.
  • Interact directly with technicians to coordinate vehicle requirements, phones, uniforms and training material, along with being responsible for the monthly audit of all technician company credit card transactions.
  • Required to work daily within online systems such as FX Service Management System and the SAP environment.
  • Review all aspects of customer concerns, technician support and management reports.
  • Order supplies for the technicians and others as needed.
  • Familiarize with Health and Safety procedures, and take lead on the preparation, correction and certification of monthly quizzes for the technicians
  • Handle all aspects of answering the phone; clients, suppliers, technicians, while multi-tasking with other duties and responsibilities
  • Look after new employee functions such as ordering pcards, access cards, bell cards, business cards, as well as complete the termination list for employee departures

Administrative Assistant Mandatory Requirements:

  • 3+ years’ experience in an Administrative role handling multiple disciplines of duties and responsibilities
  • Demonstrated ability of exceptional organizational skills and the ability to multi-task
  • Strong and proficient computer skills – Microsoft Office, Excel, Outlook
  • Experience with SAP systems
  • Customer service skills
  • Team player with the ability to work independently when needed

Administrative Assistant Contract Length: 4 months
Administrative Assistant Work Location: Markham, Ontario
Pay rate: $16.25/hr

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